Moneypenny

Frequently Asked Questions

Please reach us at office@mp-bk.com if you cannot find an answer to your question.

Should I just do my own bookkeeping?

You absolutely can. But do you want to? We find that many small businesses are overwhelmed with their work/life balance as it is. You do what you are good at, let us do what we are good at. We will save you time, headaches and most importantly, we will do the work properly and professionally.

Why is bookkeeping necessary and/or beneficial to me?

Detailed records being readily accessible is crucial to your business. Many think of bookkeeping at year end, and, yes, one of the main reasons to have your finances in order is to make an accounting for taxes. However, knowing your numbers monthly helps you pay bills on time, collect on invoices that are owed, analyze your spending, see where changes need to be made, search for overpayments, and create and stick to a budget. There are also specific times, while speaking with a lender or an investor, where having a clear picture of your organization’s current financial records or past performance is key.

Do you prepare taxes?

Although our goal is to have you 100% ready for your appointment with them, we leave the actual tax preparation to your accountant. They are the ones who best know the ever-changing tax laws and methods to best help their clients in that way. If you need a referral, let us know!

Why Moneypenny Group vs. 'the other guy'?

We truly enjoy organizing numbers. We are very personable, and want to help you understand your data in an accessible way. You can be confident we will have your books done on time, correctly and with a view towards future success. There are many capable bookkeepers out there. Each relationship should feel like a perfect fit, let's see if we are a match! We are happy to refer out, if not.

Do you only use QuickBooks?

Yes. We Are QBO Certified Pro-Advisors. While we know there are plenty of options in financial management software out there, we find it is best to focus on mastering one and sticking to it. Through the years, we have found QBO (QuickBooks Online) to consistently meet the needs of many types of clients, they are always finding new ways to improve, and our regular training with the system helps us help you best. If you are using an alternative software, but want to work with us, we will help you make the switch seamlessly.

What will you need from me?

To begin with, we will have a discovery call where we discuss your chart of accounts and help you connect your outside accounts with QBO. Going forward, and depending on what tier of service you choose, we will be available when you have questions and to advise you on how to let your numbers work for you. However, the goal is for us to manage your accounts with minimal thought and work on your part.

What types of clients do you work with?

Our primary focus is on helping those in the trade and service industries be less stressed and more successful. In addition, having a background in real estate, Melissa will happily help anyone in that field manage their financials, while Jessica has a strong handle on sales and inventory if your books entail that.

What services do you offer and what is your pricing procedure?

All plans would start with the basic bookkeeping package, and add-ons apply from there. Going ahead, on a per month basis, we can handle your Accounts Payable, Accounts Receivable and Payroll. Going backwards, we offer a diagnostic of your financial record keeping system and are happy to also perform a cleanup of your past transactions. Through it all, we work in an advisory capacity, always looking for ways to help you improve your financial outlook. Please see below for specifics and reach out if you have further questions.

Menu / Price List

Bookkeeping packages and add-ons

All bookkeeping prices are the minimum, per month charge and initial quote is subject to review based on volume and complexity.

Basic Bookkeeping

$295

Data entry, bank and credit card reconciliation, and monthly financial reports. Includes your QBO monthly fee.

Payroll services

$150

This can be a stand-alone monthly service. Payroll processing, withholding and remitting payroll taxes to federal, state and local authorities, direct deposit and other payment options, payroll reports, W-2 and 1099 Preparation. QBO Payroll monthly fee is an additional cost, as it varies, depending on amount of employees.

Accounts Payable

$195

Managing of outgoing payments to vendors, suppliers and service providers. Invoice processing, payment processing and expense management. Must be a Basic client.

Accounts Receivable

$295

Tracking and collecting money owed by customers. Invoicing, billing, payment processing and collections. Must be a Basic client.

Cleanup

$85/month $995/year

Organize, correct and update past financial records to ensure accuracy and compliance. Review of records, catch up on uncategorized transactions, fix errors and adjustments. Can be a one-time service.

Diagnostic Review

$500

Review of records, set up of systems and best practices. Cleanup of your chart of accounts, implement automation, establish workflows. Can be a one-time service, however, $295 of this charge can be used as a credit towards your first invoice, if you continue with our monthly services.

Prepaid services receive 5% discount.

WHO WE ARE

Melissa Vaught

Jessica Duchaney

With a background in real estate and experience running a small business alongside my husband, I understand the challenges and rewards of entrepreneurship. Along the way, I discovered a passion for QuickBooks—learning how to streamline finances, improve efficiency, and gain valuable insights into business operations. Now, I’m excited to help other small business owners do the same! If you need help optimizing your bookkeeping process, I’m here to make managing your finances easier and more effective. Let’s work together to simplify your business and set you up for success!

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Jessica Duchaney

With 30 years of experience in corporate accounting, I bring deep expertise in financial management, specializing in the affordable housing industry. For 16 years, I served as the controller of a successful property management and development company where I managed payroll, HR, and financial reporting to investors and federal agencies, along with budgeting. My passion lies and helping small businesses stay organized and understand their numbers. After leaving the corporate world I dedicated myself to providing bookkeeping services that take the stress of financial management off your shoulders.

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Your Money. To The Penny. Bookkeeping Services

Frequently Asked Questions